About Foxsense

Foxsense is a technology-first consulting and product engineering studio. They design, build, and run digital products for customers over multiple years, often working with the same client for three to six years across multiple projects and teams.

As the work grew more complex, Foxsense outgrew spreadsheets, Monday, and Notion for project tracking. They needed one place where PMs, engineers, and clients could see the same source of truth for plans, dependencies, and documentation. Instead of stitching together multiple tools, they moved their customer-facing projects into Plane.

The challenge

With Foxsense’s growth came the usual problems of siloed tools and scattered data. Different teams were already entrenched in several tools.

• Monday.com for project management
  Foxsense ran on Monday for almost two and a half years. Boards became slow, views felt rigid, and the visual noise from colors and labels made day-to-day work tiring.
• Notion for documentation and tasks
  Notion handled documentation well, but large task databases experience lag on every filter. Guest access was messy and expensive, and random empty tasks kept polluting views.
• Jira, Asana, and Linear for specific use cases
  Jira was unnecessarily complex for Foxsense’s needs. Asana stayed limited to a few customer accounts. One internal product team moved to Linear because it mapped well to their product setup.

The context switching, manual Gantt charts, and missing visibility made it harder to answer a simple question: are we actually on track for each client? Every delay carried escalation risk, sometimes triggered directly by a CXO in the middle of the night.

Foxsense needed a single workspace where PMs, engineers, and founders could see the real state of work without rebuilding it from spreadsheets, boards, and scattered docs.

Why Plane was the best fit

In Foxsense’s evaluation of Asana, Linear, and Plane, Plane was the only tool that matched their delivery model without the overhead of legacy systems.

• Simplicity comparable to Linear's, without Jira’s complexity
  Plane felt instantly familiar to anyone who had used Linear: clean, fast, and predictable. PMs and engineers could get started quickly without weeks of configuration or admin work.
• Gantt and modules out of the box
  Gantt charts and phases are central to how Foxsense delivers. In Plane, modules map to product modules or client-defined phases, and the built-in Gantt view shows what should be in progress now and what will slip if dates move.
• Custom attributes that work with Bitbucket
  Foxsense is Bitbucket-first. In Plane, they created task types such as Design and Dev, each with custom fields for Figma links, PR links, and estimates. Project managers no longer sift through comments to determine whether work is code-complete.
• Guardrails instead of chaos
  Swimlanes, clearly defined states, and restricted transitions give PMs a safe structure. They work inside templates tailored to each project type instead of a blank canvas where anything can happen.

• Docs that live next to the work
  With Pages and project-level docs, requirements, reports, and meeting minutes live inside the same project where tasks and timelines sit, rather than in a separate documentation tool.

For Foxsense, Plane combined the ease of a modern tool with the structure they needed to run many client projects in parallel.

A year on Plane

In the last twelve months on Plane, Foxsense has turned Plane into the default operating surface for customer projects. Some of their big wins:

• Less manual admin
  Customer-facing PMs no longer rebuild Gantt charts in Excel or re-enter dates across tools. Foxsense estimates each PM saves around 1–1.5 hours every day. Across a pool of six to ten PMs, that is roughly three to four hours reclaimed daily.
• Clearer project health for leaders
  Founders and PM leads live in the project overview, where modules, pulse, and Gantt sit side by side. It is easy to see which modules are delayed, which tasks have not started despite completed dependencies, and where to intervene.

• Faster, clearer “what if” conversations with customers
  When a client asks to move a milestone, PMs adjust dates directly in Plane and immediately see downstream impact. They can share the before-and-after view on a call, turning vague concerns into concrete trade-offs.
• Documentation where work actually happens
  Requirements, weekly reports, and meeting minutes now live as Pages inside each project. When a customer questions a past decision months later, the team opens the project, locates the relevant page, and presents the discussion and outcome in a single location.

For a services-heavy company running long-lived, complex projects, that combination of structured planning, real-time visibility, and embedded documentation has made Plane the obvious place for customer delivery to live.